Participant Guide

BOSTON Weather Forecast

Please aim to arrive at 8am for check-in so we can begin our day promptly at 8:30am. We’ll have plenty of caffeine and breakfast snacks flowing! When you enter the building, go directly to the Loft on the third floor. Any questions or trouble? Call our local coordinator Michelle at (774) 581-1305.

Dress for comfort! There’s no specific dress code for this event. You’ll mostly be seated indoors in a climate-controlled space.

Bring a refillable water bottle: a water refill station is available in the building.

Come ready for networking! Bring your business cards or other materials about your organization to share with fellow participants. Consider bringing a notebook and pen, or if you prefer to take notes digitally, make sure your device is charged before arriving. There is wifi and limited electrical outlets onsite.


Loft of the David Friend Recital Hall
921 Boylston Street, Boston, MA 02115
Google Maps / Apple Maps

There is a sign above the doorway of the building that says “Genko Uchida Building.” Upon entering the building, you’ll find yourself in the David Friend Recital Hall. Our event takes place in the Loft on the third floor.

Getting Here





About the day

Our track at BAMS CONX is dedicated to how we can build community resilience and preparedness through the arts and events. You’ll hear from our lineup of incredible local and national luminaries about their experiences and successful practices across the four pillars of the art of mass gatherings: safety, accessibility, sustainability, and community engagement. Don’t miss our hands-on community asset mapping workshop, which will map the landscape of arts and cultural event resilience in the city for ongoing use by event and emergency professionals alike.

Get a sneak peak behind the 2023 BAMS Festival on Saturday morning before the event opens to the public! We’ll use the event as a hands-on classroom for learning how to enhance the safety, safety, accessibility, sustainability, and community engagement of events. Local experts will lead a variety of interactive site tours and hands-on workshops, and participants are invited to share their own experience and expertise throughout the day. 

Dress for comfort! This event involves significant amounts of time outdoors including moving around the site. We do have use throughout the day of a covered tent with chairs if you need a rest.

Bring a refillable water bottle! A water refill station is available at our tent.

Consider sunscreen, a hat, umbrella, or other things you need to stay safe and comfortable. Temperatures during the event are expected to be in the mid-80s, with currently about a 60% chance of rain. Please check the weather before leaving and dress appropriately.

Charge your smartphone and/or consider bringing a notebook and pen. As we move around the site, low-tech solutions for jotting down notes can be handy. Your phone can help capture photos to remember the hands-on learning, but only if you come with it charged! Wifi and cell service may both experience bandwidth issues in the afternoon once BAMS Festival opens to the public.

Getting Here






How do I edit or cancel my ticket?

If your plans have changed, we'd really appreciate you cancelling your ticket to make room for another attendee. Open the order confirmation e-mail you received from and look for the "Update Order" link. When the page opens, make the updates you need, or click the "Refunds" tab to cancel one or more tickets in your order.

If you have any trouble, just e-mail the details of your request to

What's the difference between the two days?

Topics, speakers, and activities are different on each day, so we welcome participants at one or both events! Both days focus on the same core themes: community resilience, event design, and the four pillars of the Art of Mass Gatherings (safety, accessibility, sustainability, and community engagement).

Structurally the two days are quite different. Thursday's event is primarily indoors and is more conference-like. Participants will be seated most of the time. Saturday is centered around hands-on tours of BAMS Festival with interactive activities. It takes place outdoors during BAMS Festival, with a lot of moving around. Participants may be near large crowds, with a lot of sensory stimuli including amplified music, smells, crowds, and stage lights.

 You can see more details about accessibility considerations for both days on the registration page as well as schedule details as they're announced. E-mail if you have any questions!


Can I come for just part of the day?

We hope that you can commit to joining us for the entire day that you choose to attend. Some of the topics build on one another, and we love the participatory energy that the day's cohort generates as the day progresses.

However, if this is just not possible, e-mail with more details about your availability and the session(s) you'd like to attend. We'll help assess whether participating could still make sense for you and the rest of the group.

How much does it cost to participate?

The Art of Mass Gatherings is completely free for participants to attend thanks to the support of Performing Arts Readiness and our local Boston partners. Lunch and refreshments are included! 

Advance registration is required.